The benefits of a virtual data room (VDR) aren’t new to dealmakers. When it comes to promoting company interests, VDRs are an efficient, cost-effective and strategic way for buyers and sellers to not only cross the finish line, but to win.
One of the many benefits of using a VDR is the ability to provide a centralized point of access for viewing and sharing digital documents among authorized parties. This ensures that everyone involved has full transparency and easy collaboration, in a fully secure environment. Users also can reduce the risk of errors and time spent correcting mistakes, while eliminating any version control issues. The top features of virtual data rooms include file-level usage insights and robust controls, which serve to enhance security and accessibility.
We’ve ranked the top benefits of leveraging a VDR:
- Process Automation
- Global Compliance
- Document Organization & Distribution
- Integrated Data Storage
- Stakeholder Confidence (Internally & Externally)
1. Automate and accelerate your deal process
In today’s modern business world, the expectations for deals are higher than ever. The pressure is on to get deals done quickly, while still maintaining accuracy and precision. A VDR platform can make this much easier thanks to features such as file classification, auto-indexing and workflow automation. Other tools to keep an eye out for include auto-redaction, compliance tagging and intelligent search filters. These are critical for speeding up review cycles, reducing the risk of human error and improving accuracy overall.
2. Easily comply with international regulations in a secure data room
We live in a global environment where business transcends borders. But when it comes to international dealmaking, there are regional regulations that must be adhered to, especially in heavily regulated industries such as healthcare, finance, and government.
VDRs with multi-layered permissions ensure external parties only see the data they should. Data privacy assessments can be conducted across content to understand where the risk of exposure is, while providing tools to mitigate possible issues. Additionally, personally identifiable information (PII) is better managed through a VDR’s auto-redaction capabilities – redact directly within the app without having to move sensitive documents to another application and back. Compared to manual compliance reviews, a VDR provides much faster and more accurate processes.
3. Improve the discovery process — for everyone
VDRs can also help you organize documents into a hierarchical structure that’s easy to navigate for M&A due diligence, audits, fundraising, and more. When document sharing is required, your business can painlessly pull important due diligence documents into the VDR: proof of compliance, profit and loss statements and other histories from external data records.
When internal or external users examine files, you’ll also have a clear view of what documents they’re looking at — and when — right down to the file. VDRs allow you to apply notes on folders and files to assist in the examination of critical content. Schedule reports to be delivered to your inbox daily to stay on top of the action – even when you aren’t logged in.
4. Consolidate your technology stack
Many businesses have a variety of solutions for data storage and management, but the right virtual data room can help consolidate different digital tools into one integrated system. With most VDRs, it’s both secure and easy to move your sensitive information from other platforms into the VDR, while maintaining a consistent folder structure.
Executive Suite allows for a holistic view of all projects in progress. At a glance, knowwhich projects are active and which have ended to maintain control. Single sign-on (SSO) allows users to access with corporate credentials and helps compliance teams maintain document access rights or revoke them as soon as someone leaves the company.
5. Instill confidence internally and externally
When it comes to showing corporate readiness, elevating your brand and increasing your organization’s value, DFIN Venue delivers across the board. It’s scalable and lets you add more features as your business grows — whether you’re looking to organize documents as you prepare for a sale or need something more, like this VDR’s executive suite, to manage multiple business transactions.
Internal teams will appreciate the simplicity, control and fluidity of working with a cutting-edge tool like Venue. This strengthens both your brand and your commitment to your internal stakeholders, keeping them engaged and working efficiently. On the flip side, when collaborating with external parties, you can maintain project confidence and control by customizing your VDR to be completely branded, offering a sophisticated and polished experience.
Whatever your needs are, wherever you are in your journey, Venue’s smarter platform can save you time and money, while simplifying the entire deal-making process. With industry-leading functionality, flexibility and AI, this virtual data room keeps your business safe and smart when it matters most.
Get in touch with DFIN today to learn more about what the Venue virtual data room can do to improve your dealmaking.
